MINUTES
The Village of Evendale
Regular Council Meeting
July 9th, 2013
The meeting was opened by a public hearing for the 2014 Preliminary Tax Budget. No comments were made. The public hearing was closed by Ms. Hartman, seconded by Mr. Vonderhaar and unanimously approved.
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Jeff Albrinck, Mr. Doug Lohmeier, and Mr. Chris Schaefer. Also present: Police Chief Niel Korte; Fire Chief, Mike Hauck; Village Solicitor, Tim Burke, Assistant to the Mayor, Jack Cameron, Recreation Director Dave Nichols and CFO Cynthia Caracci.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved.
Committee Reports:
Police, Fire, Recreation Council Committee:
Mr. Lohmeier reported that discussion at the committee meeting was regular business. The Mill Creek Valley Watershed spoke to the committee to ask the Village of Evendale to participate to help with grant writing .
Finance, Administration, Service, Engineering and GHF Committee: Earning Tax
TIF discussion was held and the certificate of occupancy is issued for Menards then the Village has 2 years to issue bonds. Ms. Caracci has distributed information on the projection of the TIF.
Mr. Schaffer said the rain in the past few weeks has caused issues on water and drainage areas clogging up. The Arbor Hill and Park Hills subdivision are areas of note. The past rain was extremely heavy.
Interested parties to run for council should go to the Hamilton County Board of Elections.
Mr. Vonderhaar announced local events happening in the area.
Mayor Apking would like to change the next council meeting from August 13th to August 15th.
Finance, Administration, Service, Engineering and GHF Committee:
The earnings tax generated in June 2013 was $1,110,158.56. This is about $250,000 ahead of last year. The tax collections are $716,325.25 ahead of last year. This month the Village has a deficit of $136,638.27 excluding Evendale Commons TIF. This year to date, the surplus is $1,593,322.57, excluding Evendale Commons TIF.
The committee also discussed the timing of the bond issue for the TIF. The committee unanimously recommends that a revenue bond be issued, that the Village explore buying its own bond, and that we begin the process as soon as the Menard Certificate of Occupancy is issued.
Presentation of Ordinances and Resolutions:
The Mayor presented RES. #13-03 A RESOLUTION CONSENTING TO THE EXECUTION OF AN AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF HAMILTON COUNTY, OHIO AND ELEMENT MATERIALS TECHNOLOGY CINCINNATI, INC. PROVIDING FOR THE ADOPTION OF A PROJECT WHICH WILL RELOCATE A BUSINESS IN THE VILLAGE OF EVENDALE AND CREATE EMPLOYMENT OPPORTUNITIES WITHIN AN ENTERPRISE ZONE OF HAMILTON COUNTY AND DECLARING AN EMERGENCY. Discussion: Mr. Cameron Matt Webb, General Manager of Element Material Technology. In a three year period there will be an 8M investments and 60 jobs. This is an eight year abatement at 75%. Element Material Technology is a material testing company that is used to test product for the aircraft industry. Element Material Technology in moving from Woodlawn and leasing the property. Mr. Ranz
stated that on Pg 5, Section 6 that a typo. Hamilton County provided the document and they are responsible to change the document. A motion to read RES. #13-03 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of RES. #13-03was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt RES. #13-03was made by Mr. Albrinck, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared RES. #13-03 adopted as an emergency.
The Mayor presented ORD. #13-29 ORDINANCE APPROVING THE 2013 TAX BUDGET OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read ORD. #13-29 by title only was made by Ms. Hartman seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-29 was made by Mr. Schaefer, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt ORD. #13-29 was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared ORD. #13-24 adopted as an emergency.
The Mayor presented ORD. #13-30 APPROVING AN ADDITIONAL APPROPRIATION IN THE GENERAL FUND TO COVER ADDITIONAL SALARY AND BENEFITS FOR A NEW HIRE AND EMPLOYEES MOVING FROM PART TIME TO FULL TIME AND DECLARING AN EMERGENCY. A motion to read ORD. #13-30 by title only was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-30 was made by Mr. Schaefer, seconded by Mr. Ranz and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Lohmeier, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD. #13-30 was made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared ORD. #13-30 adopted as an
emergency.
The Mayor presented ORD. #13-31- First Reading ORDINANCE ESTABLLISHING THE SALARY FOR MEMBERS OF EVENDALE VILLAGE COUNCIL. This is the first reading. Discussion: Mr. Lohmeier asked the Mayor to read both Whereas on the reason for the salary change. This increase is for the next elected council. A public hearing needs to be held. A vote to instruct the Village Clerk to have a public hearing was approved. Mr. Ranz asked that the % clause be added to the ordinance and it will be the greater of the % or a dollar amount. Mr. Ranz stated this is for the PERS requirements that have changed.
A motion to read ORD. #13-26 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call.
The Mayor presented ORD. #13-32 ORDINANCE AUTHORIZING THE MAYOR TO HIRE KELSEY ALBRINCK AS A SEASONAL EMPLOYEE IN THE PUBLIC WORKS DEPARTMENT AND DECLARING AN EMERGENCY. Mr. Albrinck recused himself. A motion to read ORD. #13-32 by title only was made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-32 was made by Mr. Lohmeier, seconded by Mr. Ranz and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD. #13-32 was made by Ms. Hartman, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared ORD. #13-32 adopted as an emergency.
The Mayor presented ORD. #13-33 ORDINANCE AUTHORIZING AN INCREASE IN THE HOURLY RATE PAID TO CYNTHIA J. CARACCI AS CHIEF FISCAL AND ACCOUNTING OFFICER AND DECLARING AN EMERGENCY. Discussion: Mr. Lohmeier stated that he does not want to set a precedent with increasing after six month. Ms. Hartman stated that this positions hourly rate began on the low side and Ms. Caracci’s performance has been exceptional and an increase should be granted. Mr. Albrinck stated that this position should have been started out at a higher hourly rate. He would of approved a $40/hour from the beginning and that is more appropriate for the position that manages over $10M for the Village.
A motion to read ORD. # 13-33 by title only was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-33 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and yes votes from Ms. Hartman, Mr. Vonderhaar, Mr. Albrinck, Mr. Schaefer, and No votes from Mr. Lohmeier and Mr. Ranz. This is the first reading.
The Mayor presented ORD. #13-34ORDINANCE AMENDING SECTION 258.076, TUITION REFUND, AND DECLARING AN EMERGENCY.
Discussion: Mr. Lohmeier wanted clarification on the attachment to the ordinance. Ms. Rohs stated there was a error and the attachment should have been attached to Ord. #13-35 which was not included in the packets. Ms. Rohs printed out #13-35 for council. Mr. Vonderhaar stated that there a police officer that should also be included before the new tuition refund ordinance is issued. Mr. Albrinck feels that these employees are trying to get approval before the new tuition ordinance is approved. Mr. Schaffer wants the employees to get their masters degrees after promotion. The cost of these programs keep increasing. Mr. Ranz stated that if the Village considers this a benefit that it should be done correctly. The courses should be at an accredited university. If this is a benefit that
resent hires decide to work for the Village based on the benefits offered. Mr. Ranz does not think there has been a rush of employees. Mr. Schaffer stated that in the current ordinance the agreement should be approved by council before enrollment. Discussion was held on the accreditation process.
The funds have to be appropriated by council before tuition refund can be approved. If it as longer than a semester then a contract should be approved. The current ordinance states that the courses have to be job related courses.
Mr. Ranz asked the Mayor to agree that no other employees be approved after McManus and Shope are approved. Mayor Apking concurred that he would not allow any new additions to the program at this time. Additional funds will have to be appropriated.
A motion to read ORD. # 13-34 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. This is the first reading.
Council agreed that #Ord. 13-35 will be amended to include both employees.
A motion to table Ord. 13-35 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT ON BEHALF OF THE VILLAGE OF EVENDALE WITH JAMES MCMANUS REGARDING TUITION REIMBURSEMENT AND DECLARING AN EMERGENCY was made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved.
The Mayor presented ORD. #13-36 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE VILLAGE OF EVENDALE SHELTER HOUSE RENOVATION AND DECLARING AN EMERGENCY. Mr. Jeffers walked council through the bid process. There was additional damage to the timbers that were not in the original bid. The bid may seem high because it is prevailing wages. The Mayor recommends to do the base bid and get Alt #1, replacing wood walkway, and Alt #2, replacing the shingled roof, completed at a later date. The base bid is renovating bath rooms, updated light fixture, renovating kitchen, adding heaters, extending outside roof, paint, adding some new appliances and other items. December 1st is the completion date.
Other business:
Mrs. Dover, owner of property of 3040 Inwood Drive, addressed council. She stated that her home was broken into and vandalized five times. She does not carry insurance because the house is too old. She feels the police took long to respond. Her son found a bag of burglary tools that he believes were used in the break in. The house is inhabitable. Cooper wiring and walls have been destroyed. Mayor Apking stated he would look into this matter.
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Albrinck and unanimously approved on roll call.
Meeting was adjourned at 8:10 pm.
_______________________
Mayor
Attest:
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Village Clerk
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